I think I’ve tried about every task management approach out there… from the incredibly simple (pen and paper) to the complicated (GTD®). I’ve used most of the web-based project/task systems, too: Asana, Basecamp, Wunderlist, Toodledo, Google Tasks. I think they are all really great… no complaints, but they really didn’t smoothly tackle what I needed… the ability to seamlessly schedule tasks and projects on my calendar.
Many of us today (me, especially) experience “incoming” in electronic form – mostly email, website form messages, texts or voice mail messages. My challenge was to make it as easy, fast and effortless as possible to schedule “incoming” along with my other priorities in a visual form that I can manage. Ideally, it can be automated. Automation prevents mistakes and things falling through the cracks.
Here’s how I solved it.